Microsoft 365 Licenses

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Microsoft 365 License Matrix
Microsoft Enterprise Licensing
Microsoft 365 Licenses And Services With Powershell
Microsoft 365 Business Licenses

You can assign licenses to users on either the Active users page, or on the Licenses page. The method you use depends on whether you want to assign product licenses to specific users or assign users licenses to a specific product.

Note

Licensed for home and commercial use. Microsoft 365 Family subscription unlocks location alerts and driving safety features in mobile app. Location permissions must be active to receive alerts. Drive safety only available in the United States, United Kingdom, Canada, and Australia. Now available for Android. Microsoft 365 Business Premium is an integrated solution bringing together the best-in-class productivity with advanced security and device management capabilities to help safeguard your business. This service description describes the plan options and features. Microsoft has also recently changed a related issue: if you have licensing enforced, those user accounts will no longer appear in the People Picker. All of that said, it's important to remember that this is a technical way to enforce the licenses - no matter what you choose, you are still required to purchase licenses for your internal users.

As an admin, you can't assign or unassign licenses for a self-service purchase subscription bought by a user in your organization. You can take over a self-service purchase subscription, and then assign or unassign licenses.

Learn how to add a user and assign a license at the same time.

Before you begin

You must be a Global, License, or User admin to assign licenses. For more information, see About Microsoft 365 admin roles.
You can assign licenses to user accounts with Office 365 PowerShell.
To use group-based licensing, see Assign licenses to users by group membership in Azure Active Directory
Some services, like Sway, are automatically assigned to users, and don't need to be assigned individually.

Use the Licenses page to assign licenses to users

When you use the Licenses page to assign licenses, you assign licenses for a specific product to up to 20 users. On the Licenses page, you see a list of all the products that you have subscriptions for. You also see the total number of licenses for each product, how many licenses are assigned, and how many are available.

In the admin center, go to the Billing > Licenses page.

In the admin center, go to the Billing > Licenses page.

In the admin center, go to the Billing > Licenses page.

Select a product.
On the product details page, select Assign licenses.
In the Assign licenses to users pane, begin typing a name, and then choose it from the results to add it to the list. You can add up to 20 users at a time.
Select Turn apps and services on or off to assign or remove access to specific items.
When you're finished, select Assign, then select Close.

If there's a conflict, a message displays, tells you what the problem is, and tells you how to fix it. For example, if you selected licenses that contain conflicting services, the error message says to review the services included with each license and try again.

Change the apps and services a user has access to

In the admin center, go to the Billing > Licenses page.

In the admin center, go to the Billing > Licenses page.

In the admin center, go to the Billing > Licenses page.

On the Licenses page, select the row for a specific user.
In the right pane, select or deselect the apps and services that you want to give access to or remove access from.
When you're finished, select Save, then select Close.

Use the Active users page to assign licenses

When you use the Active users page to assign licenses, you assign users licenses to products.

Assign licenses to multiple users

In the admin center, go to the Users > Active users page.

In the admin center, go to the Billing > Active users page.

In the admin center, go to the Billing > Active users page.

Select the circles next to the names of the users that you want to assign licenses to.
At the top, select More options (...), then select Manage product licenses.
In the Manage product licenses pane, select Add to existing product license assignments > Next.
In the Add to existing products pane, switch the toggle to the On position for the license that you want the selected users to have.
By default, all services associated with those licenses are automatically assigned to the users. You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want the users to have.
At the bottom of the pane, select Add > Close.

Assign licenses to one user

In the admin center, go to the Users > Active users page.

In the admin center, go to the Billing > Active users page.

In the admin center, go to the Billing > Active users page.

Select the row of the user that you want to assign a license to.
In the right pane, select Licenses and Apps.
Expand the Licenses section, select the boxes for the licenses that you want to assign, then select Save changes.

Microsoft 365 License Matrix

Assign a license to a guest user

You can invite guest users to collaborate with your organization in the Azure Active Directory admin center. To learn about guest users, see What is guest user access in Azure Active Directory B2B?. If you don't have any guest users, see Quickstart: Add guest users to your directory in the Azure portal.

Important

Microsoft Enterprise Licensing

You must be a Global admin to do these steps.

Go to the Azure Active Directory admin center
In the navigation pane, select Users.
On the Users | All Users (Preview) page, select Add filters.
In the Pick a field menu, choose User type, then select Apply.
In the next menu, select Guest.
In the list of results, select the user who needs a license.
Under Manage, select Licenses.
Select Assignments.
On the Update license assignments page, select the product you want to assign a license for.
On the right, clear the check boxes for any services you don't want the guest user to have access to.
Select Save.

Next steps

If your users don't yet have the Office apps installed, you can share the Employee quick start guide with your users to set up things, like how to download and install Microsoft 365 or Office 2019 on a PC or Mac and how to set up Office apps and email on a mobile device.

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